# Due Diligence **Due Diligence process** is essential for the Brands to maintain compliance and protect their reputation. With Hub88’s new tool, you can easily streamline your existing due diligence process—all within one platform, eliminating back-and-forth communications and saving you time. As a Brand/Operator, you can now fulfill your entire Due Diligence process directly in your HubConnect Operator Zone with a couple of clicks. This page will guide you through the process and information criteria you will need to provide, in order to pass through the process with flying colors.

Due Diligence processes in HubConnect

#### Overview of the process The Due Diligence process with Hub88 involves collaboration between the Brand and our legal counsel. The Brand will receive a notification email from Hub88 to initiate the process in their HubConnect Operator Zone. You can start directly from email or to navigate to the Due Diligence tab in the left-side menu and select the entry option with the status "Pending." Once you begin filling out the information, the status will change to "In Progress." After completing the form, submit it for Hub88's legal counsel review by clicking the "Finish and Submit" button, at which point the status will change to "Submitted." You will receive a confirmation email indicating that your submission was successful. During the review phase, you will not be able to modify the submitted information. If your documents are approved, the due diligence process will be marked as "Approved" for your legal entity. If corrections are needed, the status will change to "Changes Requested." You will then be able to edit the form and view any missing data, along with comments from legal counsel. In both scenarios, you will be notified via email about the outcome of the review.\

Due Diligence process

*** ### Form overview *** For the Due Diligence process, the following information is required. #### Company Details This information will be pre-filled based on your information added already into HubConnect, only "Registration Date" can be edited. In this section, you'll also see the Hub88 entity name with which your contract will be created with. | Field name | Description/Example | | ------------------- | -------------------------------------------------------------------------------------------------------- | | Entity name | Ex. *James Bond Ltd* | | Jurisdiction | Ex. *Cyprus* | | Registration Number | Ex. *007007* | | Registration Date | Ex. *07.11.2019* | | Address |

Full address of your legal entity.
Ex. 1 Semeli House, Poseidonos Ave 21, Paphos 8042, Cyprus

| *** #### Gaming Licenses This section covers all the licenses and gaming authorizations held by the Brand. Multiple licenses can be added, and confirmation can be provided for each license indicating its active status. You can also fill in this section if you have a license under application. For this, select **License Status** as **"License is under application",** and follow the guidelines at the top of the page inside the Due Diligence form in HubConnect. {% hint style="info" %} Note that your Due Diligence form will not be approved until a valid gaming license is in place (unless your company has a temporary authorization). {% endhint %} | Field name | Description/Example | | -------------------- | --------------------------------------------------------- | | License Jurisdiction |

Country or region name
Ex. Cyprus

| | License Number |


Ex. CYP007007

| | Issue Date |

Presented in DD/MM/YYYY
Ex. 07.12.2019

| | Expiry Date |

Presented in DD/MM/YYYY
Ex. 07.11.2027

| *** #### Brand Information | Field name | Description/Example | | ------------------ | ------------------------------------------------------------------------------------------------ | | Brand Name | Ex. *Jamesbonding* | | Associated License |

Choose applicable for the previously created Licenses.
Ex. Cyprus - CYP007007

| | Website(s) | Add the website of the Brand. Multiple websites can be added. Press "Enter" to submit the field. | | Targeted Market(s) |

Press "Enter" to submit the field.
Ex. Norway, France, India

| *** #### Source of Funds | Field name | Description/Example | | ------------------------ | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Source of Funds Type | Either "*Bank Account"* or "*Crypto Wallet"* | | Bank Account Holder Name |

Appears when Source of Funds type is "Bank Account". Bank account holder's name.
Ex. John Smith

| | Sort Code / IBAN |

Appears when Source of Funds type is "Bank Account".
Ex. MT007007007007

| | Bank Address |

Appears when Source of Funds type is "Bank Account". Registered official location address of the bank.
Ex. 1 Semeli House, Poseidonos Ave 21, Paphos 8042, Cyprus

| | Wallet owner's name |

Appears when Source of Funds type is "Crypto Wallet".
Ex. Jane Smith

| | Crypto Currency |

Appears when Source of Funds type is "Crypto Wallet". Choose the currency from the provided dropdown list.
Ex. BTC

| | Wallet address |

Appears when Source of Funds type is "Crypto Wallet".
Ex. 007b007jb007b007jb

| *** #### Directors A **director** is a person, who is usually appointed by the members (shareholders) of the company, who is legally responsible for the management and day-to-day running of the affairs of the company in accordance with the provisions of the Articles of Association. One or multiple directors can be added. A director can also be a corporate director, which is common with Curaçao jurisdiction licenses. A **corporate director** is a corporate entity that serves as a director of another company; its actions are directed and determined by natural persons - the directors of corporate directors are therefore responsible for ensuring that the corporate director fulfills its duties and responsibilities under the law. | Field name | Description/Example | | -------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Personal Status | Either "Natural Person" or "Legal Person" | | Full Name |

Appears when "Personal Status" is "Natural Person".
Ex. John Smith

| | Date of Birth |

Appears when "Personal Status" is "Natural Person". Presented in DD/MM/YYYY
Ex. 29.02.1960

| | ID Document Number |

Appears when "Personal Status" is "Natural Person".
Ex. 007007007

| | ID Expiry Date |

Appears when "Personal Status" is "Natural Person". Presented in DD/MM/YYYY
Ex. 29.11.2029

| | Residential Address |

Appears when "Personal Status" is "Natural Person".
Ex. 1 Semeli House, Poseidonos Ave 21, Paphos 8042, Cyprus

| | Job Title |

Appears when "Personal Status" is "Natural Person".
Ex. Chief Execuitve Officer

| | Politically Exposed Person (PEP) |

Appears when "Personal Status" is "Natural Person".

Politically exposed person (PEP) - individuals who are, or have been, entrusted with prominent public functions and their family members and close associates.

| | PEP Details |

Appears when "Personal Status" is "Natural Person".
Description of political involvement

| | Entity Name |

Appears when "Personal Status" is "Legal Person".
Ex. James Bond Inc.

| | Date of Corporation |

Appears when "Personal Status" is "Legal Person".
Ex. 13.07.2017

| | Business Address |

Appears when "Personal Status" is "Legal Person".
Ex. 1 Semeli House, Poseidonos Ave 21, Paphos 8042, Cyprus

| *** #### Corporate Shareholders - optional A **corporate shareholder** is a legal person whose name is entered in the register of members of the company as the holder of one or more shares or fractional shares. You can choose to add one or multiple corporate shareholders. This section can be skipped. | Field name | Description/Example | | -------------------- | ---------------------------------------------------------- | | Entity Name | Ex. *Smith International Ltd.* | | Registration Number | Ex. *007007007* | | Registered Address | Ex. 1 Semeli House, Poseidonos Ave 21, Paphos 8042, Cyprus | | Percentage of Shares | Ex. 56.7 | *** #### Ultimate Beneficial Owners An **ultimate beneficial owner** a natural person, who ultimately owns or controls the company through direct or indirect ownership of twenty-five percent (25%) or more of the shares or the voting rights or an ownership interest in that company. One or multiple ultimate beneficial owners can be added. | Field name | Description/Example | | -------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Full Name | Ex. *John Smith* | | Date of Birth |

Presented in DD/MM/YYYY

Ex. 29.02.1960

| | ID Document Number | Ex. *007007007* | | ID Expiry Date |

Presented in DD/MM/YYYY

Ex. 29.11.2029

| | Residential Address | Ex. 1 Semeli House, Poseidonos Ave 21, Paphos 8042, Cyprus | | Percentage of Shares | Ex. *56.98* | | Politically Exposed Person (PEP) |

Politically exposed person (PEP) - individuals who are, or have been, entrusted with prominent public functions and their family members and close associates.

| | PEP Details | Description of political involvement. | | Source of Wealth | Explanation of source of wealth. | *** #### Operational Questionnaire The Operational Questionnaire section includes key compliance assessment questions to ensure alignment with our standards. It covers topics such as your compliance practices, KYC policies, government involvement, ongoing investigations, and other essential policy matters. *** #### Documents Checklist \ In this section, you will need to submit files that meet our established standards for due diligence. You can upload files as PDF, IMG, and .doc. All documents must be provided in their **original language**; if not in English, they must be accompanied by a **certified translation**. The translation should be **dated, signed, and certified** to validate its authenticity. **For the company as a legal entity, you'll need to submit a Certificate of Incorporation/ Official Extract, a Memorandum and Articles of Association, a Structure Chart, a Current Register of Directors, a Current Register of Members and a Gaming Authorization Copy.** **For each parent entity or ultimate parent entity you'll need to include Certificate of Incorporation / Official Extract, Memorandum and Articles of Association, a Register of Members and a Register of Directors*****.*** **For each director, which is a legal entity you'll need to include Certificate of Incorporation / Official Extract, Memorandum and Articles of Association, and a Register of Directors.** **For each director and UBO you'll need to include a copy of a photographic ID and proof of address.If the director or Ultimate Beneficial Owner (UBO) is a Politically Exposed Person (PEP), please include duly certified copies of their ID and proof of address.** If the director or Ultimate Beneficial Owner (UBO) is a Politically Exposed Person (PEP), please include duly certified copies of their ID and proof of address. **Photographic ID Requirements:** * Must be a government-issued identity document (e.g., passport or national identity card). * Should be a clear, unexpired copy displaying the individual’s photo and signature. **Proof of Address Requirements:** * Must be no more than 6 (six) months old and received via post. * If the statement or bill is in an e-format, it must clearly showcase the address of the property, customer's email addresses won't be accepted. * Should not reference PO Boxes or “care of” addresses. *** #### Contact Details In this section, you'll need to provide the contact details for key contacts for the brand in the following areas: * Director, * Development / engineering, * Accounting, * Legal, * Money Laundering Reporting Officer (MLRO) (if applicable).